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WORKSPACE

Invoices

Starting…

Your work, wherever you work.

B·

YOUR BILLPAD, EVERYWHERE

A little less admin.
A little more freedom.

or use your email

Email address

Check your inbox

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No password to remember. Your work stays saved in this browser.

Outstanding

Sent and partially paid invoices

Overdue

Past due and awaiting payment

Paid

Payments recorded · includes partial payments

Open

Sent quotes awaiting a decision

Accepted

Ready to convert to invoices

Converted

Quotes converted to invoices

Upcoming (30 days)

Scheduled invoices · currencies shown separately

Totals exclude archived invoices and samples. Currencies are shown separately.

All invoices

Search invoices

Invoices

New invoice

Draft

This invoice was sent — use a credit note to correct amounts.

Template

ClassicRefined typography and quiet rules. ModernA bold band in your brand colour. Minimal MonoWhite space and precise hairlines. Executive SerifCentred, formal serif letterhead. StudioOversized type and an accent spine. Trade ProBold identity and a boxed table. LedgerTabular figures and zebra rows. BoutiqueSoft colour and elegant typography.

Accent colour

Ink Navy Blue Teal Forest Amber Coral Plum

Custom #1C1B22

Typography & layout Font pairing Logo position

Show on invoice Tax ID / ABN Payment details Notes Item units

Saves this design to your business profile.

Logo

PNG, JPEG, SVG or WebP · up to 5 MB.

Paper size

A4US Letter

Applies to this invoice and new invoices. Your logo and colour appear on the invoice — never BillPad's.

Bill to

Client or company name

Email Phone

Address Tax ID

From: Your business

For future invoices, set your business profile in Settings.

Business name Email Address Phone Tax ID / ABN

Details

Invoice number Issue date Payment terms Days until due Due date Currency

Changing currency keeps entered amounts.

Line items

1 item

DescriptionQtyRateTaxAmount

Line amounts include applicable tax and discount. Saved item rates use this invoice’s currency.

Discount & tax

Discount % Tax treatment Tax rate %

Australian GST mode

Uses AUD, a supplier ABN and 10% GST.

Notes & terms

Note for your client

Credit note

Reason (required)

Payment

How to pay

Payments AUD

Record payments you have received. BillPad does not process payments.

Accept card payments

Customers can pay securely through Stripe when this invoice has a share link.

Late fees

Fees are offered for review and added only when you choose.

Do not charge late fees on this invoice

Deposit request

Deposit type

Deposit valueDeposit due date

Payment schedule

InstalmentsInterval

First instalment due

Applied credits

Delivery activity

Activity

Live preview A4

Your PDF is generated on this device.

Save client details once. Use them on your next invoice.

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Add client

Name Email Address Phone Tax ID

All clients

Account overview

Currency

Balance owing

Credit available

Open invoices

Payment terms

Override business terms for new invoices to this client.

Client terms Days until due

Payment history

Your frequently used services and products, ready to add.

⋯

Add item

Description

Rate Unit (optional)

Taxable

Rates are numeric defaults, applied in the invoice currency without conversion.

BUSINESS OVERVIEW

A clearer view of your business.

Track what’s owed. See what you’ve earned.

Period

FromTo

Accounting basis

How these reports work

Receivables show balances as of today after partial payments, issued credit notes and applied client credit. Tax and paid totals use the selected period. Each currency is reported separately.

Issued invoices and credit notes are included, including archived documents. Drafts, quotes and samples are excluded. Paid includes each client receipt once, including unallocated cash, less refunds. Average days to pay uses invoices fully paid in cash during the period.

Accrual uses issue dates and subtracts issued credit notes. Cash tax uses dated invoice payments, capped at invoice value, and subtracts credit note refunds on their refund dates. Internal credit transfers and unallocated client credit are excluded from cash tax. Partial receipts are allocated proportionally across tax rates with integer rounding. Older payments use the recorded paid date, or the invoice date when unavailable.

Unsaved clients link to the Clients area. Save their details to open a client account.

Set the defaults for your next invoice.

Payment reminders

Send a friendly email on the days you choose. Applies to invoices you have emailed; paid invoices are skipped.

Send automatic remindersDays relative to the due date

Negative days are before due. 0 is the due date. Positive days are overdue. Use up to eight numbers, separated by commas.

Legal & support

Privacy · Terms · Support

Your account

PAYMENTS · TEST MODE

Payments

Payments go directly to your Stripe account. Test mode uses test cards only.

Business profile

Your business details for new invoices.

Business name Email Address Phone Tax ID / ABN

Invoice defaults

Set your currency, payment terms and tax preferences.

Default currency Payment terms Days until due Quote prefix Number prefix Credit note prefix Tax treatment Tax rate %

Australian GST mode Default notes Default payment details

Late fees

Choose a policy for new invoices. Review each fee before adding it.

Enable late fees for new invoices

Fee type Fee value Grace days Repeat Maximum charges

Print late fee policy on invoices

Percentages exclude earlier late fees. Monthly charges become available on calendar anniversaries after the grace period. Missed months are not added in bulk.

Backup & restore

All records are local to this browser. Export a copy regularly. Clearing browser data removes your workspace.

Delete your account?

This permanently deletes your account, synced invoices, quotes, clients, items, business profile, shared links, delivery history, reminders and Stripe connection details from BillPad. Backups are removed within 30 days. This cannot be undone.

Export your data first to keep a copy. Emails already sent and Stripe’s own payment records remain.

Also remove invoices saved on this device

This also clears this device’s quotes, clients, items, logo, settings and sync backups. Otherwise your local data stays on this device.

Type DELETE to confirm

Create credit note

Credit type Reason (required)

Select lines and quantities, or enter a custom total credit amount.

Custom total credit amount (overrides selected lines)

Custom amounts include tax when the invoice has taxable lines. For mixed GST corrections, select the original lines to retain their GST treatment.

Record refund

Record money already paid back, or cancel to leave the credit balance.

DateMethodAmount

Recurring invoice

Invoices are created on this device when BillPad is open. Ready to send invoices still need you to send them.

Schedule name

Frequency Start date

EveryPeriod

Ends Invoice count End date

Due after (days)Create as

Client statement

Statement period

Record payment

Amount received

Date Method

Note (optional)

Allocation

Apply client credit

Amount

Record payment

Amount received Date Method Note

Import

Choose CSV or Excel file

Up to 5 MB and 5,000 rows. The first row must contain column names. Items use your Settings currency. Tax is saved as taxable or no tax; invoice tax settings apply.

Duplicates

Saved items

Search saved items

Description

RateUnit (optional)

Taxable

DELIVER WITH BILLPAD

Send invoice

A clear, professional email with a link to your invoice. Client opens appear in delivery activity.

To Cc (optional) Subject Message

Anyone with the link can view this snapshot. Revoke it to stop access.

A little less admin.A little more freedom.

Check your inbox

Outstanding

Overdue

Paid

Open

Accepted

Converted

Upcoming (30 days)

All invoices

New invoice

Bill to

Details

Line items

Discount & tax

Notes & terms

Credit note

Payment

Payments AUD

Late fees

Deposit request

Payment schedule

Applied credits

Delivery activity

Activity

Add client

Account overview

Open invoices

Payment terms

Payment history

Add item

A clearer view of your business.

Payment reminders

Legal & support

Your account

Payments

Business profile

Invoice defaults

Late fees

Backup & restore

A little less admin.
A little more freedom.